Robot’s Rules App Privacy Policy

Effective date: September 30, 2026

Robot’s Rules is operated by Michael Sanderson ("we," "us"). This policy covers the Robot’s Rules app, including test versions distributed through TestFlight (the "app"). Our website and email lists have their own policies: Website Privacy Policy and Mailing List Privacy Policy.

Your meeting content

Meeting names, agenda items, motion text, member names and similar content you enter in the app are stored on your device. We do not receive this content. This does not apply to content you choose to send us, such as in feedback, a support email, TestFlight feedback or a survey answer.

Information we collect

Usage information. When you use the app, it automatically sends our analytics provider information about how you use the app (for example, the features and screens you use) and about your device and the app (for example, app version, device type, operating system and language). This information is linked to a random identifier created for your installation of the app. Our analytics provider also receives your IP address and uses it to work out your approximate location, such as country, region or city.

Surveys and tests. The app shows optional surveys. We receive your answers, including any free-text answers, so please do not put sensitive personal information in them. We also show different versions of features to different users to test them.

From Apple. Apple may give us crash reports and, if you use a test version through TestFlight, device and usage information and any feedback, screenshots and comments you send through TestFlight. If we invited you by email, Apple also shows us your name and email address. Apple's handling of information is covered by Apple's own privacy policies.

Information you send us. If you email us about the app or send feedback, we receive what you send, including your email address and anything you attach, and we keep it so we can respond and improve the app.

How we use information

We use information to:

• run, secure, troubleshoot and improve the app, and develop new features;
• understand how the app is used and test versions of features;
• respond to you, provide support and run test programs;
• comply with the law, enforce our terms and protect against abuse.

How we share information

We share information with service providers that help us run the app: providers of app analytics, surveys and feature testing, and of email and file storage. These providers give the same or equal protection to this information as this policy describes.

We may also disclose information if we believe the law requires it, to protect the rights or safety of our users, us or others, with your consent or at your direction, or in connection with a sale or transfer of the business.

Do Not Track

The app does not respond to "Do Not Track" signals.

How long we keep information

We keep personal information for as long as we need it for the purposes in this policy, then delete or de-identify it. For example, we keep usage information while it helps us understand and improve the app, and support and feedback messages while we need them to respond and improve the app.

Your choices and requests

• Usage information: the app's "Share usage data" setting is on by default. Turn it off at any time and the app stops sending usage information. Information already sent is not removed by turning it off, but you can ask us to delete it.
• Surveys: answering is optional.
• Meetings: you can delete them in the app.
• Apple: whether your device shares crash and usage information with app developers is controlled in your device's settings.
• Requests: email support@robotsrules.com to ask to access, correct or delete personal information we hold about you, or to withdraw a consent you gave. We may need details (such as the device you used and when) to find your information and may need to verify your request. We will delete information we can identify as yours unless we need to keep it for legal or security reasons.

Outside the United States

The app is offered in the United States. We and our service providers process information in the United States and other countries. If you are in the European Economic Area, the United Kingdom or Switzerland, you may contact us at support@robotsrules.com to ask about, access, correct or delete your information.

Children

The app is for a general audience and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has given us personal information, contact us and we will delete it.

Security

We use reasonable measures to protect information, but no method of storage or transmission is completely secure.

Changes to this policy

We post changes on this page with a new effective date. If a change materially affects personal information we have already collected, we will give any additional notice and obtain any consent that the law requires.

Contact

Robot’s Rules, operated by Michael Sanderson · support@robotsrules.com